Other thoughts from Blog Potomac: blog with your customers in mind

After making my initial post about Blog Potomac, I’ve decided to write something shorter along the lines of customer interaction.

Lionel Menchaca, Digital Media Manager and Chief Blogger at Direct2Dell, had some excellent points during Blog Potomac that deserve some mention in this space.

For one thing, Menchaca started in tech support providing information and support to customers. This experience gave him crucial insight into both the issues from Dell products that were negatively impacting customers, as well as how Dell customer support was causing anguish and frustration.

One of the important themes in Menchaca’s presentation was the need to “listen” to what people were saying. For Dell, learning about what customers were talking about – the core listening stage- helped them to understand the fundamental issues at stake, which in turn helped to drive solutions.

Another important factor for Menchaca was to establish his voice as a blogger, and learn how to connect with other people. Customer support is not only about listening and responding with technical answers, its communicating those answers in a clear, friendly and understandable manner. When its done correctly, the results are going to be worth it.

Of course, managing the dialog you have with your customers not only depends on listening and communicating, but also managing expectations. You have to know the limits that exist within your company, and not risk over-promising and under-delivering for your customers on support issues.

Playing the expectation game also is not something reserved for the customers. Internal managers are interested in the results from customer support oriented blogs. The key here is to make sure that executives and managers understanding that a learning curve exists for everyone. What’s more, people need to recognize that positive as well as negative conversations are going to take place in this environment. As Geoff Livingston would say, “You cannot control the conversation”. However, convincing your CEO or direct supervisor that having “negative” conversations is just as valuable is not an easy task.

When its all said and done, Menchaca mentioned some other challenges that are important for many businesses that seek to establish a blog for customer support:

  • You need to recognize the challenge for your support staff in balancing blogging and other customer support responsibilities. Time management is a crucial issue.
  • You need to understand who you customers are. Do they ALL speak English as a first language, for example? Menchaca mentioned how Dell has a real challenge blogging in the European market, because there are so many languages.
  • Issues take time to develop, but so do answers. This means you need to help your customers understand that a response is coming, but it may take time. Larger technical issues can take weeks to resolve. Patience is an important component of customer service.
  • Personal interaction can go great lengths to change perception of your company. If you company improves is level of personal connectivity and interaction, the results will show. Dell used to have very high negatives when it came to its customer support.  However, hard work and dedication to positive engagement helped turn many of those challenges around.

    • Lastly, I think it is important to note that if you blog with your customers in mind, and work towards establishing relationships – you can drive improvements in your company’s brand, reputation, product development, and in some cases, customer satisfaction, which is ultimately measured in repeat business and referral business. Dell has proven to be a good industry case study of this approach.

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    DC Bloggers Gather for Blog Potomac – Engagement, Measurement and Ethics Seen as Keys

    Last Friday, June 13th (yes, Friday the 13th), I ventured to Blog Potomac, where Geoff Livingston and his team at Livingston Communications, the folks at Viget Labs, WordBiz.com, Inc., and others put together a premiere social media marketing event for the greater Washington DC area at the State Theater in Falls Church, VA.

    First of all, I should probably change the title of this blog entry to read “DC Marketing and Communications Professionals Gather for Blog Potomac”. When asked who was in marketing, communications or PR, close to 200 hands went up, prompting the emcee, Josh Hallett, to say, “Holy shit!”

    But true to its form, Blog Potomac was exactly what marketing and communications professionals needed – a solid event geared around social media.

    THE STARTING POINT

    One topic discussed over and over again during Blog Potomac was about starting a blog at the corporate level. For anyone who has tried to get their company more engaged in using social media, writing a blog has been the logical starting point. With bloggers permeating mass media and popular culture, the chances your corporate executives have heard about and even read a blog or two is pretty high. Whereas, going to the CEO or division head about initiating a company Twitter account might get a more skeptical response.

    Before your blog initiative gets underway, there are some important factors you need to take into account, which the speakers discussed during Blog Potomac.

  • As Maggie Fox noted during her presentation, people have to want to do it. As Fox notes, “often the leaders you want to get involved are the ones with the least amount of time.” This means, as a marketing and communications professional, you need to find those individuals who not only want to blog, but are able to write and have something to say that is going to be of value to your audience.
  • To get executives and other busy professionals engaged, you sometimes need to offer a “carrot”. This is typically something that is unique to the individual whom you want to blog. In some cases, it could be their gaining name recognition in their industry, joining a community and building new relationships (the right people in business development and customer service are natural fits for this), or perhaps there is some measurable statistic or case study from a similar organization you can point to that can be a compelling force. At the end of the day, the “carrot” cannot replace individual motivation – it can only help to whet someone’s appetite and spur them on.
  • Perhaps most important component to any social media or public relations initiative is building the strategy behind the activity, and the ability to measure before, during and after. Whether it is launching a blog, holding regional press meetings, creating a corporate presence on social networks like Facebook, or using Twitter (and to a lesser extent, Plurk), you need to know what you want to accomplish and establish some sort of baseline from which to measure. You also need to think about how the program is going to run over the long haul, what happens if it should end, and to remember through out that it is not about the “eyeballs” but rather the relationships you are starting to build.

    • ONCE YOU ARE ROLLING

    Assuming you have built an initial strategy, have your team assembled and everyone is ready, willing and able to contribute (no small task in itself), another critical component is measurement.

    If your organization is remotely skeptical about the value of blogging, being able to identify some return is going to be critical to continued support and future development. To that end, no one’s presentation was more anticipated than KD Paine’s talk on measurement and value.

    One of the most important things Paine discussed was how measurement to many marketing and communications professionals is equated with monitoring. Paine noted that “measurement says, I’ve done something over here… I’ve started to listen and as a result something over here is happening…” Marketers certainly monitor web traffic, PPC advertising campaigns, and the like, but the key is not watching results as much as it is measuring how something has happened based on some other action that took place earlier – and evaluating those results against the goals you have set.

    It all starts, according to Paine, with identifying what return you want from your marketing initiatives, what investment you want to put in, and start with some kind of benchmark for evaluating your success.

    An important point Paine stressed in this context was that you “cannot measure via eyeballs.”

    Measuring the amount of eyeballs, Paine said, was one of the most common mistakes people make. For example, if you developed a website or launched a widget and measured strictly on eyeballs, what are you gaining? In business, eyeballs are never the most important factor; leads and business opportunities are. Items such as downloads of a white paper, purchases of a publication or software solution, clicks on advertising, and the like are all specific results stemming from goals your team sets. At the end of the day, it all comes down identifying your goals and then measuring based on that criteria.

    KD Paine’s points were all about getting back to what you and your business / organization want to do, and making sure you are keeping track and measure the right things.

    Some questions for consideration along this line are:

  • How are you currently engaging the customer?
  • What is the value of this engagement to your business?
  • What about your corporate reputation? Is this positioning your company the way you want to be positioned?
  • Are you out there with people who are paying attention to you? To your message?
  • What are people saying about you, your company, your product line?
  • What is your goal in reaching out to a specific community?
  • Are you actively listening and engaging the community?

    • LET’S MORALIZE

    Lastly, Kami Huse, MyPrPro, gave a very solid presentation on blogging ethics. As with many of the presenters, Kami was quick to point out that “blogging is not a sales channel. It’s a conversation channel.” If you treat your blog as just another sales tool, you are going to miss the point of blogging altogether.

    Kami included a number of examples in her presentation, but the main take away, from my perspective, is that when managing a blog you need to stay away from manufacturing things (ie, fake outrage or a fake persona or online identity), and stick to building an honest identity and honest relationships.

    If we accept that social media, and blogging as a subset of that, are about building relationships online, trust is such an important factor. Misleading people online is deadly, because it can destroy your company’s credibility in ways you cannot calculate. Huse suggested that we become anthropologists of social media – in the sense that we study the culture of the communities we are participating in, so we know what is acceptable online behavior and what is not acceptable. The same holds true of the standards you create for your own company and its blog initiative.

    IN CONCLUSION

    As with any one-day conference or un-conference, a lot of material tends to get rolled into the various presentations, experiments take place with speakers, topics, and formats, and challenges occur (the lack of wireless was the only real frustrating element). But as this was the inaugural Blog Potomac event, it was an exciting start to what I, and many others in the DC region hope will be an annual event for many years to come.

    Though the focus was overwhelmingly on blogging, everyone recognizes that there is more to social media than just a blog. However, taking that first step in using social media for your company or organization is not easy, and blogging can represent the easiest way to step forward. In that regard, Blog Potomac accomplished a valuable service – stressing the fundamentals marketing and communications professionals all need to consider.

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    Internet Retailer: An Exhibitor’s Perspective

    As some people out there know, I attended the Internet Retailer Conference and Exhibition in Chicago with my colleague, Mike Ferrara. Our presence at IRCE lasted from Monday, June 9 through Wednesday, June 11th. Since our focus as first-time exhibitors was the exhibit hall (go figure, right), my summary is nothing more than a series of observations from the exhibit hall. This may help others who are considering attending the IRCE next year.

    1. In walking the show floor during the set-up stage, I noticed there are a lot of great innovators and companies focused on fraud protection, as well as managing retail supply chains and the transactions process. There also were companies that specialized in developing RSS feeds for retailers and blogging platforms (I thought this was interesting b/c I wonder about how many online retailers and their customers use RSS), content aggregators, international shipping companies, distribution warehouses and more. On the whole, an impressive array of companies that fit both the virtual and tangible worlds of online retailing. At this point, I have a long list of companies I want to meet with during the show.

    2. Day 1 is short (only about 3 hours), but not without a lot of buzz at our booth. Mike Ferrara and I rolled in early to get set up, and by 4:00 pm (Central) the exhibit hall is filled with people getting ready for the kick-off. The demo application we have runs perfectly (kudos to Tommy Buono @ ActiveAccess for getting it built). I’ve download a flash demo, but people are more interested in seeing the live product – that really draws them in. Our initial conversations go very well, and we alternate walking the show a little bit to see other companies. Ferrara has some meetings scheduled for Tuesday and Wednesday, and after Day 1, we’ve got even more.

    3. Now, into Day 2 (Tuesday, June 10, 2008), I’ve had a chance to talk with a few people on my list, and was surprised to discover how many other companies were first-time exhibitors, like ourselves. The impression of these companies, as well as our own thus far, has been fairly positive. Traffic to everyone’s booth has been steady and the overall number of business contacts high. But, one person I spoke with perhaps said it best, “We’ll know more in two weeks when the free trials of our software end.”

    4. One quick thing I will note – as with all shows, only those with the right access can enter break-out sessions. This is a common practice. But with that said, I think that security for these sessions, on average, has not been oppressive – allowing a few people to come in and out to hear different speakers regardless of their badge. I don’t think this is bad thing – though the folks at IRCE might disagree. However, while session security was mild, security around the cookie and brownie trays throughout the exhibit hall was tighter than that found at most US nuclear weapons facilities. When they say, “The cookies will be available at 1:30” they really mean 1:30… Those of us itching to grab a quick, early snack, were forced to wait.

    5. After 4 pm on Day 2 and I must compliment the staff with the IRCE. They have done an excellent job organizing events, managing break-out sessions and how people filter in and out of the exhibition hall. Strategic placements of food stations and other services has helped with the traffic flow. We know based on the schedule when there may be a slight let-off in floor traffic, which gives Mike and I a chance to meet with folks and explore the hall. Our opportunities do not last terribly long, but then again, today is a long day. We start at 9 am and run until almost 7 pm.

    6. Closing thoughts on Day 2 – integration is major conversation piece with the people who stop by. We’ve had quite a few prospects who want to integrate a database with the ActiveAccess desktop system, so that end-users receive very targeted, account-specific information, instead of just our usual content and video. Other conversations hinted that multiple language offerings may be necessary as well. Certainly, we can see this coming. Technology is evolving, and widgets and desktop applications need to become more robust if they are to continue to survive. Of course, ActiveAccess has done some level of integration with other clients in the past, so we’re well-positioned. These new cases are very exciting though…

    7. Day 3 (Wednesday, June 11th, 2008), and Mike and I are prepared for another long day (9 am to 4 pm). We had a disappointing evening (the Celtics lost to the Lakers), but our activity at IRCE has not slowed. Another steady flow of major corporations, including traditional discount stores / retailers come by and some large online retailers. I wish I could drop some names, but we all know that would not be right! Other companies we spoke with yesterday also have more questions, so they bring their teams with them. Interest is very high. Towards the end of the show I met with a company that specializes in helping spread products and data via word of mouth. The company representative I spoke with mentions they have a free API that can work within the ActiveAccess solution and really enhance the “share with a friend” feature. Very cool…

    8. Closing out Day 3, Mike and I are headed out, as the show has just closed. High-fives are exchanged… On the whole, speaking from my personal perspective and the notes I took, the Internet Retailer Conference and Exhibition was a excellent success for ActiveAccess. Obviously, we need to wait several weeks to see exactly how much of a success, but I think the meetings Mike and I had, both at the booth and throughout the exhibit hall, were very positive.

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